Airtable Pricing in 2026: Plans, Costs, and What You Will Actually Pay
Airtable's pricing page shows four plan columns, but it never tells you what a 15-person marketing team will actually pay, what happens when you hit record limits mid-sprint, or how the price compares honestly against Monday.com, Notion, or Smartsheet.
AirtablePricing.com is the independent reference for Airtable costs. We model real-world team scenarios, document hidden charges like AI credits and portal fees, and provide the interactive cost calculator that Airtable's own site does not offer. All pricing is verified against airtable.com and updated monthly.
Annual billing prices shown. Monthly billing adds approximately 20%. Use our calculator to find your exact cost.
Quick Plan Comparison
All four Airtable plans side by side. Prices shown for annual billing. The limits that matter most: records per base, editors, and automation runs.
| Feature | Free | Team | Business | Enterprise |
|---|---|---|---|---|
| Price/seat/mo | $0 | $20 | $45 | Custom |
| Records/base | 1,000 | 50,000 | 125,000 | 500,000 |
| Automation runs | 100/mo | 25,000/mo | 100,000/mo | 1,000,000/mo |
| API calls | 1,000/mo | 100,000/mo | Unlimited | Unlimited |
| Attachments | 1 GB | 20 GB | 100 GB | 1 TB |
| Editors | 5 | Unlimited | Unlimited | Unlimited |
| AI credits | 500/mo | 15,000/mo | 20,000/mo | 25,000/mo |
| Revision history | 2 weeks | 1 year | 2 years | 3 years |
| SAML SSO | No | No | Yes | Yes |
| Admin panel | No | No | Yes | Yes |
| Sync | No | 3 one-way | Unlimited 2-way | Unlimited 2-way |
What Will You Actually Pay?
Three real-world scenarios showing monthly and annual costs. These include only base seat pricing; add-ons like AI credits, portals, and third-party integrations increase the total.
Solo / Freelancer
1 user, light usage, under 1,000 records
Free plan works for 1-2 years for most solo use cases
You will typically outgrow Free when you hit the 1,000 record limit or need a sixth editor. For a personal content calendar, CRM with under 100 contacts/month, or freelance project tracker, Free is genuinely sufficient. The unlimited bases mean you can create separate bases for each client or project without hitting any cap. Most solo freelancers never need to upgrade.
5-Person Startup
5 seats, growing data, moderate automations
Team plan: $100/mo annual ($120/mo monthly)
At 5 seats on the Team plan with annual billing, you pay $100/month or $1,200/year. Monthly billing costs $120/month or $1,440/year, a difference of $240 annually. The Team plan gives you 50,000 records per base, which is enough for most startups for their first 2-3 years. The 25,000 automation runs per month support moderate workflow automation without needing Zapier.
25-Person Team
25 seats, heavy data, SSO required
Business plan: $1,125/mo annual ($1,350/mo monthly)
A 25-person team on Business pays $1,125/month annually or $13,500/year. Most teams this size require Business for SAML SSO, the admin panel for governance, and two-way sync between bases. Add potential costs: AI credits pack ($40/month), Zapier for overflow automations ($30-50/month), and Portal for external stakeholders ($120/month). Total cost of ownership can reach $1,300-1,500/month.
Three Things Airtable's Pricing Page Does Not Tell You
Free Caps at 5 Editors, Not Just Records
Everyone talks about the 1,000 record limit, but the 5-editor cap forces more upgrades. You can have up to 50 commenters and unlimited read-only users, but the moment a sixth person needs to create or edit records, you must upgrade to Team. For teams growing past 5 people, this is often the first limit you hit, not records.
AI Features Cost Extra on Every Plan
Even the Business plan at $45/seat only includes 20,000 AI credits per month. Heavy users of Cobuilder, Field Agents, or AI automations will burn through credits quickly. Additional credit packs cost $40/month for 20,000 credits, and credits do not roll over month to month. The AI pricing model is independent of your plan tier.
Annual Billing Saves 17% but Locks You In
Team costs $20/seat/month on annual billing versus $24 on monthly. Business costs $45 versus $54. That is a 17% discount, which for a 25-person Business team saves $2,700/year. The trade-off: you pay the full year upfront and cannot downgrade mid-contract. If your team size changes, you are locked into the seat count until renewal.
Airtable Has Raised Prices Significantly
Between 2023 and 2024, Airtable increased the Team plan from $12/seat to $20/seat (a 66% increase) and the Business plan from $24/seat to $45/seat (an 87.5% increase). Current pricing has been stable since mid-2024, but the trajectory is worth understanding before committing to a multi-year contract. See the full price history timeline.
Airtable Cost Calculator
Enter your team size, record needs, and automation usage to get a personalised plan recommendation with exact monthly and annual costs.
$0 forever, with limits
- 1,000 records/base
- 100 automation runs
- 1,000 API calls/mo
- 1 GB attachments
- 5 editors
Does not meet your requirements
$20/seat/mo annual, $24/seat/mo monthly
- 50,000 records/base
- 25,000 automation runs
- 100,000 API calls/mo
- 20 GB attachments
- Unlimited editors
$45/seat/mo annual, $54/seat/mo monthly
- 125,000 records/base
- 100,000 automation runs
- Unlimited API calls
- 100 GB attachments
- Unlimited editors
$72/seat/mo annual, $90/seat/mo monthly
- 500,000 records/base
- 1,000,000 automation runs
- Unlimited API calls
- 1 TB attachments
- Unlimited editors
Explore Airtable Pricing
Deep dives into every plan, feature, hidden cost, and competitor comparison.
Free Plan Guide
Every limit explained, 8 use-case runway estimates, and survival workarounds
Team vs Business
Is Business worth 2.25x the price? Feature-by-feature comparison
Enterprise Pricing
Estimated costs, negotiation guidance, and contract term analysis
Automation Limits
Runs, actions, real workflow consumption models by plan
API Rate Limits
5 req/sec, monthly caps, 429 handling, and cost-per-call analysis
AI Credits Pricing
Cobuilder, Field Agents, credit consumption models per plan
Hidden Costs
Portals, AI packs, price hikes, and what your bill will really be
Discounts & Trials
Nonprofit 50% off, student plans, 14-day Business trial details
Airtable vs Notion
Pricing at 5/10/25 users, database features, and when to choose each
Airtable vs Smartsheet
Data-driven vs timeline-driven: pricing and feature showdown
Airtable vs Monday.com
Monday is cheaper per seat but different. Full comparison
Airtable vs Google Sheets
When a free spreadsheet beats a $20/seat database
8 Alternatives
Cheaper, simpler, and open-source options ranked
Price History
From $12/seat to $20/seat: the full timeline and trend analysis
More SaaS Pricing Guides
Frequently Asked Questions
How much does Airtable cost per month?
Airtable has four plans: Free ($0), Team ($20/seat/month billed annually or $24 monthly), Business ($45/seat/month billed annually or $54 monthly), and Enterprise Scale (custom pricing, typically $60-100/seat/month). A 5-person team on the Team plan pays $100/month annually or $120/month on monthly billing.
Is Airtable free to use?
Yes, Airtable offers a free plan with limits: 1,000 records per base, 5 editors, 1 GB attachments, 100 automation runs per month, and 1,000 API calls per month. Unlimited bases, unlimited read-only users, and up to 50 commenters are included. Most solo users and small projects can run on Free for 1-2 years before hitting limits.
Is Airtable expensive compared to competitors?
Airtable Team at $20/seat is mid-range: Monday.com starts at $9-19/seat, Notion at $10-18/seat, and Smartsheet at $9-32/seat. However, Airtable Business at $45/seat is premium pricing. The real question is whether you can stay on the Free plan, which is more generous than most competitors for small-scale use.
What happens when you exceed the record limit on Airtable?
Airtable enforces a hard block on new record creation when you hit the limit (1,000 on Free, 50,000 on Team, 125,000 on Business). There are no overage fees. Your existing data remains accessible, and you can still edit and delete records. To add new records, you must either delete existing records or upgrade your plan.
Does Airtable have a free trial?
Yes, Airtable offers a 14-day free trial of the Business plan with no credit card required. You get full access to Business features including 125,000 records, SAML SSO, admin panel, and 100,000 automation runs. Students with .edu emails can get a free Team plan for 6-24 months.
Is Airtable worth the price?
Airtable is worth the price if you need relational databases, automations, and multiple views (Kanban, calendar, gallery, Gantt). It excels for content calendars, CRM, inventory, and project tracking. If you only need simple lists or spreadsheets, Google Sheets at $0 or Notion at $10/seat may be better value. The Free plan is generous enough for most solo users and small projects.
What are Airtable's hidden costs?
Airtable's hidden costs include: AI credit packs ($40/month for 20,000 credits), Portal access ($120-150/month for external users), premium support (10-20% uplift on enterprise contracts), annual price escalation clauses (3-7% per year), and third-party automation tools like Zapier ($20-50/month) for workflows that exceed built-in limits.
How many users can you have on Airtable Free?
Airtable Free allows 5 editors (users who can create, edit, and delete records). There is no limit on read-only users, but commenters are capped at 50. The 5-editor cap is actually the second most common upgrade trigger after the 1,000 record limit. Teams that need 6+ people editing data must upgrade to the Team plan at minimum.
All pricing verified against airtable.com/pricing as of April 2026. This site is independently operated and not affiliated with Formagrid Inc.